Responsibilities of the Property Management Assistant include answering the telephone and responding to requests from tenants, rent collection; tenant billings; review of invoices and allocation of charges to the proper expense category; report generation; preparation of contract bid documents, contracts, annual billing summaries, budgets, monthly variance reports, and updating certificates of insurance.

DUTIES AND RESPONSIBILITIES include, but are not limited to:
  • Review all charges on invoices from vendors/suppliers for the necessary utilities, supplies and services to operate the property and allocate charges to the proper expense category.
  • Prepare invoices for special services offered to customers.
  • Maintain vendor insurance records.
  • Assist Property Manager with budget preparation, as requested.
  • Coordinate tenant move-ins/move-outs.
  • Oversee and maintain building systems such as: work order system, purchase order logs, invoice logs, process invoices in Nexus, etc.
  • Maintain and update databases relative to tenant contacts, vendor contacts, and property information.
  • Maintain updated property records, files, and drawings.
  • Obtain insurance certificates from tenants and follow-up on expirations and/or renewals.
  • Create and maintain lease files for all tenants including leases and lease amendments, correspondence, billing information and tenant fit-out information, drawings, and specifications.
  • Prepare incident reports for property or liability claims.
  • Assist with preparation, organization, and implementation of other property management functions as required.
  • Attend bi-weekly meetings for both leasing and property management.
  • Answer incoming calls and greet guests.
  • Preparation of letter, filing, and other administrative task, as required.

Associates Degree desired.

Work experience is a plus, preferably in a property or facility management position.

Please forward resume and cover letter to